By-Laws

Created April 4, 1989
Amended March 23, 1993

Amended April 13, 1993
Amended April 26, 1994
Amended January 24, 1995
Amended March 7, 1995
Amended March 28, 1995
Amended April 18, 1995
Amended September 12, 1995
Amended February 6, 1996
Amended April 16, 1996
Amended December 3, 1996
Amended April 1, 1997
Amended January 12, 1999
Amended January 25, 2000
Amended September 3, 2002
Amended January 13, 2004
Amended February 24, 2004
Amended March 23, 2004
Amended September 28, 2004
Amended October 26, 2004
Amended March 8, 2005
Amended April 12, 2005
Amended November 15, 2005
Amended April 4, 2006
Amended April 25, 2006
Amended September 12, 2006
Amended September 26, 2006
Amended November 28, 2006
Amended January 23, 2007
Amended March 6, 2007
Amended April 7, 2009
 
010. DEFINITION OF A BY-LAW
Section 1.     Any Council action, which is intended to have a permanent effect on this document, must be approved in the form of a By-Law. Each By-Law must have a number, and may have a title. Each By-Law must be followed by the word "Approved" with the date of approval on the same line. Each new By-Law must be submitted in the form of a bill.

Section 2.     Bills for By-Law changes will be numbered by school year, given an "M" designation, and numbered progressively.  Bills for resolutions will be numbered by school year, given an "R" designation, and numbered progressively.

Approved April 4, 1989
Amended April 16, 1996

020. BY-LAW NUMBERING SYSTEM
Numbers shall be assigned to Bylaws according to topic in the following manner:
By-Law Number Topic
At least But less than
 
 
 
0
100
By-Law Procedures
100
200
Student Council Membership
200
300
Student Council Committees and Liaisons
300
400
Student Council Meetings
400
500
Internal Affairs
500
600
External Affairs
600
700
Affiliated Organizations
900
1000
Recognition and Classification of Campus Organizations
1000
 
Definition of Terms
Beyond the above restrictions, a By-Law number may be any positive integer.

Approved April 4, 1989
Amended April 18, 1995
Amended April 16, 1996
Amended February 24, 2004
 
030. AMENDMENTS TO BY-LAWS
Section 1.     Amendments to a By-Law must be submitted in the form of a bill. Any pages of the By-Law that contain changes must be included with this bill. On these pages, portions to be omitted from the old By-Law must appear in strikeouts. Portions to be added must appear in boldface. The word "Amended" must be added to the end of the By-Law with the date of the approval of the amendment.

Section 2.     Revocation of an entire By-Law must be submitted in the form of a bill. Such a bill must contain the By-Law number and title, if applicable, but does not need to contain the contents of the By-Law.

Approved April 4, 1989
Amended April 1, 1997

040. OFFICIAL COPIES OF THE BY-LAWS
The official copy of the By-Laws shall be considered to be the version on the Student Council website. The following offices or individuals shall receive and hold official copies of the Student Council By-Laws in either printed or electronic form:

 

  1. Student Council
  2. Department of Student Life
  3. Vice-Chancellor of Student Affairs
  4. All Student Council Advisors
  5. Each Student Council Representative

Whenever a By-Law is amended, or a new By-Law is approved, a new copy of the By-Law must be sent to each of the above listed offices or individuals, and the Student Council website must be updated accordingly. Whenever a By-Law is revoked, a notice must be sent to each of these offices or individuals and the Student Council website must be updated accordingly.

Approved April 4, 1989
Amended February 25, 1992
Amended April 16, 1996
Amended October 26, 2004
Amended April 7, 2009
 
100. MEMBERSHIP RULES AND PROCEDURES
Section 1.     The representative and his/her organization shall be notified after each unexcused absence from a Council meeting. If the recorder fails to notify the representative of his/her absence within two weeks following the meeting, then the absence is excused.
 
Section 2.     If a representative cannot attend a Council meeting they may have a proxy attend the meeting in their stead by appointing another member of their organization to attend the Council meeting in their place. This person must meet the same requirements for membership as the original representative. The replacement shall have the same rights and responsibilities as the member they are replacing. The representative must inform the Student Body President or Recorder prior to the start of the Council meeting of the name of their replacement.
 
Section 3.     Any member failing to comply with Article VI, Section 1 of the Constitution will be expelled upon two thirds approval of Council. The member will be allowed an appeal at this meeting.  If the member is brought up for removal due to Student Council absences, “Student Council Absences” will be reset per Student Council’s recommendation. If the member is brought up for removal due to committee absences and is not removed, “Committee Absences” will be reset to 1.
 
Section 4.     Any housing unit whose representative has been expelled from Council may re-elect a new representative at the start of the following academic year. Any organization, other than a housing unit, whose representative is expelled from Council, resigns, or is inactive for 2 full consecutive semesters or more may reapply as specified in Article V of the Constitution.
 
Section 5.     In the event that an organization’s representative is replaced, the absences of the outgoing representative will carry over to the incoming representative.
 
Section 6.     In calculating the number of members in an organization, a student counts as a member if he/she meets the requirements for active membership as defined by that organization's constitution and is registered as a member of that organization in the Department Of Student Life.
 
Section 7.     There shall be 15 Members-at-Large who shall be elected as specified in the Constitution.
a.     The chair of the Member-at-Large Committee shall be selected by a majority vote of the current Members-at-Large and approved by the Student Council
officers. The Member-at-Large chair is required to have served as a Member-at-Large for at least one semester.
                                          i.    The chair is responsible for scheduling at least one campus-wide informational meeting per semester and at least one committee meeting per month. The chair shall also submit at least one monthly report to the Vice President of Internal Affairs. The Member-at-Large chair is not required to hold office hours.
b.    Members-at-Large are required to serve on the Member-at-Large Committee.
c.    Members-at-Large shall serve until they retire, become ineligible, or are removed. To be eligible to be a Member-at-Large, a person must be a Missouri S&T student and must not be an officer of Student Council.
 
Section 8.     A Member of the Year shall be elected each year by the members of Student Council. This election shall be by secret ballot and be held at the same meeting as the election of new officers. All members shall be eligible.
 
Section 9.     A "Rookie of the Year" shall be elected each year by the members of Student Council. This election shall be by secret ballot and be held at the same meeting as the election of the new officers. Only members that have not been on Student Council for at least one full year are eligible.
 
Approved March 7, 1995
Amended April 16, 1996
Amended January 12, 1999
Amended January 25, 2000
Amended February 24, 2004
Amended October 26, 2004
Amended September 12, 2006
Amended March 6, 2007
Amended April 7, 2009

110. STUDENT COUNCIL CODE OF CONDUCT
Section 1.     Introduction
a.     To ensure professional conduct while representing university organizations and housing units with integrity, these guidelines have been established.
b.     A copy of the entire Code must be distributed during the first session of New Member Orientation and a contract must be signed stating agreement to uphold the Code by all members. The Recorder will keep these contracts on file.
c.     Failure to comply with the provisions of this code may be grounds for disciplinary action as stated in By-Law 110, Section 4.
 
Section 2.    Involvement Expectations
As a Student Council member, you represent and serve the Student Body of the Missouri University of Science and Technology. As such, while you are an active member, it is expected that you abide by the following:
 
a.     Attend all General Council meetings. This includes arriving on time, staying until the meeting is adjourned, and being prepared with a copy of the current agenda and your constituent’s opinions on all orders of business. It is each individual’s responsibility to sign in with the Recorder prior to the beginning of each meeting.
b.    Serve on and contribute to one (1) committee for the first year of membership unless excused by the Recorder. Each committee holds at least one meeting every two weeks, and attendance is expected. After the first year, one’s participation in a committee is voluntary.
c.    Complete the number of project hours set by the Executive Committee each semester. Project hour opportunities will be provided to you.
d.    Provide the Recorder with your student ID number and a valid email address so announcements and meeting minutes can be sent to all members. Committee meetings will also be announced via email.
e.    Uphold the name, reputation, and motto of Student Council at all times. The motto is “Develop Leadership, Serve the Students, Represent the Students.”
f.     Behave in a manner that is respectful, accountable and honest according to the Missouri S&T values.
 
Section 3.    Standard of Conduct
The following acts are prohibited while at a Student Council meeting, activity, event, in the Student Council office, or while one is representing Student Council in any way.
a.     Forgery, alteration, or misuse of university documents, records or identification, or knowingly furnishing false information to the University.
b.    Obstruction or disruption of teaching, conduct proceedings, or any other university activities.
c.     Physical abuse or other conduct which threatens or endangers the health or safety of any person.
d.    Attempted or actual theft of, damage to, or possession without permission of property of the University or of a member of the University community or of a campus visitor.
e.    Unauthorized possession, duplication or use of keys to any University facilities or unauthorized entry to or use of university facilities.
f.     Violation of university policies, rules or regulations or of campus regulations including, but not limited to, those governing residence in university-provided housing, or the use of university facilities, or the time, place and manner of public expression.
g.    Manufacture, use, possession, sale or distribution of alcoholic beverages or any controlled substance without proper prescription or required license or as expressly permitted by law or university regulations, including operating a vehicle on university property, or on streets adjacent to and abutting a campus, under the influence of alcohol or a controlled substance as prohibited by law of the state of Missouri.
h.    Disruptive or disorderly conduct or lewd, indecent, or obscene conduct or expression.
i.      Failure to comply with directions of university officials acting in the performance of their duties.
j.      The illegal or unauthorized possession or use of firearms, explosives, other weapons, or hazardous chemicals.
k.    Misuse in accordance with university policy of computing resources.
l.      Violation any federal, state, local law, or university policy.
m.   Unprofessional conduct as determined by the office manager.
 
Section 4.    Disciplinary Proceedings
a.     A written grievance should be turned into the Recorder.
b.    If the grievance is about the Recorder, the grievance should be given to the President by default.
c.     After the grievance is filed, the Recorder/President will meet with the accuser to determine if the complaint justifies action by Student Council.
d.    The Recorder/President will then meet with the accused to determine whether he/she admits to the complaint.
e.     If it is determined that there is enough evidence available, the alleged victim, the alleged perpetrator, and any witnesses will go before a student court made up of five (5) representatives from the Student Council Executive Committee: VPI, two EALs, CCI – Policy Issues and Changes Co-Chair, and another member of the executive committee. If any of these representatives feel he/she is biased, the Recorder/President will appoint another member of the executive committee to their place.
f.     The Recorder will also file a report with the campus judicial officer if the offense occurred under the Missouri University of Science and Technology's jurisdiction.
g.    The aforementioned student court will then recommend a sanction (if applicable) to the accused based on 51% preponderance of evidence.
 
Section 5.    Sanctions
Possible sanctions that the student court can recommend include:
a.     Double project hours.
b.    Mandatory office hours.
c.     Loss of position on Executive Committee or as an MAL.
d.    Loss of voice and/or vote in Student Council meetings. If an organization chooses, they may replace that member and receive their voice and/or vote back.
e.     If an organization is involved in the grievance;
                                          i.    Loss of organization’s voice and/or vote.
                                         ii.    Loss of representation in Student Council.
f.     Expulsion of membership.
 
Section 6.    Jurisdiction Area
This Code applies at all Student Council meetings, activities, events, in the Student Council office, or while one is representing Student Council in any way.
 
Section 7.     Definitions
Active member – point of time from when a person signs the membership contract to the moment the person’s resignation of position is received by the Recorder.
Office manager – the President, any Student Life staff, or the highest ranking Student Council Officer present in the office.
 
Section 8.     Statute of Limitation
The grievance must be submitted to the Recorder within two weeks after the incident occurred unless the incident occurred during the summer session, in which case, the grievance must be submitted by the first day of classes.
 
Approved March 8, 2005
Amended September 26, 2006
Amended April 7, 2009

130. ORIENTATION OF NEW STUDENT COUNCIL MEMBERS
Section 1.     Persons who are serving their first semester as members on Student Council shall attend one mandatory New Member Orientation meeting. Optional meetings may be scheduled as necessary. An unexcused absence from a mandatory New Member Orientation meeting will be counted as at least one absence from a regular Student Council meeting. The officers shall determine the number of absences to be recorded for missing a New Member Orientation meeting and announce it.
 
Section 2.     The purposes of the New Member Orientation meeting are
a.     to encourage, in an informal setting, interaction between new Student Council members and officers,
b.    to explain to new representatives some of the formal procedures of Student Council in order to increase the quality of representation,
c.     to familiarize new Student Council members with the Student Council Code of Conduct as defined in By-Law 110.
 
Approved February 11, 1992
Amended January 24, 1995
Amended April 16, 1996
Amended January 25, 2000
Amended September 26, 2006
Amended April 7, 2009

140. STUDENT COUNCIL PROJECT HOURS
Section 1.     The number of project hours required for each Student Council member during a semester will be set by the Executive Committee at their first meeting of the semester.
 
Section 2.     Appropriate projects include, but are not limited to the following:
a.     Working on extra projects for Student Council Committees
b.    Working at a Student Council blood drive
c.     Working office hours
d.    Helping with a community service project
e.     Working at a Student Council booth/table
 
Section 3.     The Recorder shall have the authority and responsibility to
a.     Approve any appropriate service projects, including those not listed above
b.    Keep records of project hours
c.     Notify Student Council members when project hours are due
 
Section 4.     Members who miss more than one project hour during a semester will be expelled from Student Council as stated in By-Law 100.
 
Approved April 26, 1994
Amended January 24, 1995
Amended January 12, 1999
Amended February 24, 2004
 
200. STANDING COMMITTEE AND APPOINTMENT PROCEDURES
Section 1.     The membership on the Student Council standing committees shall be composed of the general membership of the Student Council. Each first-year member (first two (2) semesters on Council) of the Student Council shall be required to serve on one (1) standing committee, unless excused by a majority vote of the Student Council officers. Non-First year representatives may elect to serve on a committee or serve three times the normal amount of project hours, up to 20 hours in the same time frame, as specified by the executive committee, as defined under By-Law 140, in lieu of this requirement, with the consent of the Student Council Recorder.
 
Section 2.     A majority of each committee’s membership must consist of voting and associate Student Council Members.
 
Section 3.      The Vice President of Internal Affairs shall announce the available committee chairships to the entire Student Council before the end of the winter semester and as positions become available throughout the school year. The chair of the standing committee shall be appointed by the Student Council Officers.
 
Section 4.      A Committee Member of the Year shall be selected each year by the chair of each standing committee of Student Council. The Committee Chair shall select the member, and the member shall be recognized at a regular Student Council meeting. All students who were members of the committee either or both semesters shall be eligible.
 
Section 5.      Ad Hoc committees can be appointed by the President as described in Article VII, Section 9 of the Constitution. These groups will be used to fulfill duties of special interest or that require special members. The volunteers in these groups do not have the powers of a Student Council member unless already on the Student Council or granted permission by the committee chair.

Approved April 4, 1989
Amended April 13, 1993
Amended April 18, 1995
Amended April 16, 1996
Amended September 28, 2004
 
205. COMMITTEE CHAIR AND LIAISON EVALUATION
Section 1.     The evaluation process shall be administered by the Vice President of Internal Affairs.
 
Section 2.      An evaluation form, consisting of the chair's or liaison’s goals for the semester, plan for implementation of these goals, and rating of basic leadership skills, shall be completed jointly by each chair or liaison and the Vice President of Internal Affairs by the second Student Council meeting of the winter semester.
 
Section 3.     Evaluation forms will be completed by committee members to rate and describe their experiences on the committee. This shall be done before the last Student Council meeting of the fall semester.
 
Section 4.     Before the end of the fall semester the Vice President of Internal Affairs and each committee chair or liaison will meet to review the progress made through the semester in implementation of his/her goals. At this time, the Vice President of Internal Affairs will disclose to the chair or liaison the nature of his/her recommendation to the Student Council Officers as to the status of the chair's or liaison’s position.
 
Section 5.     The Student Council Officers, as a whole will review the information gathered from the committee members, the Vice President of Internal Affairs' recommendation and the progress evaluation results to make a decision as to the continuation of the chair's or liaison’s position. The chair or liaison will be notified immediately of the Student Council Officers' decision.
 
Section 6.     An appeal to the decision of the Student Council Officers may be made by submitting a written appeal within one week of the notification by the Student Council Officers. A two-thirds (2/3) majority of Student Council would overturn the decision of the Student Council Officers.

Approved April 13, 1993
Amended April 18, 1995
Amended April 16, 1996
Amended February 24, 2004
Amended September 26, 2006
Amended April 7, 2009
 
210. DUTIES OF STANDING COMMITTEE CHAIRS AND LIAISONS
Section 1.     Standing committee chairs shall:
a.      Hold office hours approved by the Vice President of Internal Affairs,
b.    Call committee meetings at least every two weeks while classes are in session; additional meetings may be called by the chair as deemed necessary,
c.     Ensure that the committee carries out duties as specified in these By-Laws and assumes any other duties assigned to that committee by the Student Council Officers,
d.    Write or update standard operating procedures for projects that their committee does during the year, and
e.     Assume any additional responsibilities as defined by the officers or these By-Laws.
 
Section 2.    Committee chairs may form subcommittees as they deem necessary to effectively carry out the duties and responsibilities of their respective committees. Committee chairs may appoint non Student Council member volunteers to their committees as they deem necessary subject to the approval of the Vice President of Internal Affairs. These volunteers shall not have the voting privileges of a full committee member, unless granted permission by the committee chair.

Approved April 18, 1995
Amended September 26, 2006
Amended April 7, 2009
 
215. STUDENT SERVICES COMMITTEE
The Student Services Committee is responsible for coordinating Student Council’s campus and community service activities. The committee is responsible for Student Council’s coordinating campus Blood Drives, Chalk the Walk events, and Cake sale and delivery service and any other tasks assigned to it by the officers, executive committee, or general body. The Student Services Committee has one chair.
 
220. RECOGNITION AND LEADERSHIP COMMITTEE
The Recognition and Leadership Committee is responsible for coordinating Student Council’s efforts to develop and recognize outstanding leaders throughout Missouri S&T. These efforts include participation in planning the Missouri S&T student leadership conference and the Missouri S&T Student Leaders’ Awards, recognition of outstanding leaders through awards at least once per semester, administration of any other award or recognition activity in which Student Council has a voice, and any other tasks assigned to it by the officers, executive committee, or general body. The Recognition and Leadership Committee has one chair.
 
225. WEB ADMINSTRATION COMMITTEE
The Web Administration Committee shall be responsible for maintaining and improving Student Council's presence on the World Wide Web, in addition to administering Student Council's electronic resources. It shall furthermore be the responsibility of this committee to set and follow guidelines for assisting and educating other Missouri S&T organizations with regard to Internet related technologies. The Web Administration Committee shall take on additional responsibilities as deemed necessary by the officers, executive committee, or general body. The Web Administration Committee has one chair and one assistant chair.
 
230. CAMPUS CONCERNS AND IMPROVEMENTS COMMITTEE
The Campus Concerns and Improvements Committee is responsible for addressing all student campus issues and concerns in a timely manner and reporting on the progress of these issues. The committee is responsible for “Say Anything” and the publicizing thereof, a semesterly lighting walk, monthly clock walks, monthly disability service walks, monthly construction reports, What Student’s Expect from their Professors Survey, and any other tasks assigned to it by the officers, executive committee, or general body. The Campus Concerns and Improvements Committee has two co-chairs: one in charge of physical concerns and improvements, the other in charge of policy issues and changes.
 
Amended April 7, 2009
 
235. PUBLIC RELATIONS COMMITTEE
The Public Relations Committee is responsible for marketing Student Council to campus, students, prospective students, and the community. The committee’s duties include publicizing Student Council events and activities, recruiting Student Council members, providing feedback to the Admissions office and other campus marketers, assisting other organizations in their publicity efforts, and any other tasks assigned to it by the officers, executive committee, or general body. The Public Relations Committee has one chair, and one assistant chair.
 
240. STUDENT INFORMATION TECHNOLOGY COMMITTEE
The Student Information Technology Committee is responsible for establishing a process for student input into Information Technology (IT) and conveying this student voice to the IT department. This committee focuses on long term IT plans for the university, the uses of the Student IT Fee and student oriented portion of the IT budget, and how technology can improve student life at Missouri S&T. The committee must also complete any other tasks assigned to it by the officers, executive committee, or general body. The Student Information Technology Committee has one chair who meets with the Chief Information Officer or his/her designee, monthly.
 
245. MEMBER-AT-LARGE (MAL) COMMITTEE
The Member-at-Large Committee shall be responsible for informing students living in non university approved housing about relevant campus issues and concerns. The Member-at-Large Committee shall hold at least one informational session about these issues each semester. It shall further be the responsibility of this committee to recruit and recommend new Members-at-Large to Student Council for approval. The committee must also complete any other tasks assigned to it by the officers, executive committee, or general body. The Member-at-Large Committee shall have one chair.
 
285. ROLLA CITY COUNCIL REPRESENTATIVE
At the last Student Council meeting of the year, the Student Council shall elect, by majority vote, one student to serve as the City Council Representative. It will be the duty of this Representative to attend all meetings of the Rolla City Council, voice issues regarding the city of Rolla brought forth from the student body, seek to resolves these issues, and report the progress of these issues at each meeting of the Student Council. In addition, the City Council Representative should attend all pertinent meetings between the university and the City of Rolla. The representative should try to help promote all events of the university to the City of Rolla. All important information or announcements about the university can be voiced through City Council’s ward 6 members who have volunteered to announce it at all City Council meetings. The elected representative shall have the authority to attend, speak, and vote at all meetings and activities of the executive committee. The elected representative shall also meet the requirements set forth in By-Law 210, as applicable.

Approved October 26, 2004
Amended November 15, 2005
Amended April 4, 2006
 
290. PARENT AND ALUMNI LIAISON
The Parent and Alumni Liaison serves as an intermediary to the Parents’ Association and the Alumni Board of Directors, attending meetings of these two groups and making recommendations to them on projects that would benefit the student body. Additionally, this liaison reports to Student Council on the activities of these two groups and how Student Council may participate in them, works with the officers and committees of Student Council to coordinate joint projects, coordinates the Homecoming Alumni Awards, and completes any other tasks assigned to it by the Officers, Executive Committee, or General Body. The Parent and Alumni Liaison is a position for one person.
 
Amended April 7, 2009
 
295. STUDENT DIVERSITY LIAISON
The Student Diversity Liaison serves as an intermediary among the student organizations representing the broad swath of student diversity at Missouri S&T and coordinates activities among these groups and Student Council. Additionally, this liaison reports to Council on the diversity activities occurring on campus and how Council may participate in them, hosts a campus diversity summit with the leaders of these groups at least once per semester, and completes any other tasks assigned to it by the officers, executive committee, or general body. The Student Diversity Liaison is a position for one person.

Approved April 12, 2005
Amended April 7, 2009
 
300. AGENDA PROCEDURES
Section 1.     For an item of business to be placed on the agenda, the item must be presented in writing to the executive committee, both to alert the executive committee of its existence and to receive suggestions for changes. The executive committee may deny an item of business be placed on the agenda by a three-fourths (3/4) majority vote if the item is deemed to be against the best interests of Student Council.
 
Section 2.     Assuming the item is not denied, it must also be submitted to the officers, with any intended alterations already incorporated, five days and six hours (126 hours) before the general Student Council meeting during which the item is to be transacted. Only alterations which do not change the intent of the item, as judged by the Student Council Officers, will be allowed.
 
Section 3.     The Student Council Recorder will post the agenda and all required written material where it is accessible to the Student Council membership five days (120 hours) before the general Student Council meeting for which the agenda applies. The Recorder will also inform Student Council membership of the above posting five days (120 hours) before that same Student Council meeting.
 
Section 4.     Only the officers may utilize Student Council resources to relay business items to be voted on by general membership.
 
Section 5.     The agenda will be approved by Student Council before the transaction of any business. Prior to this approval, items which did not follow the procedures of Sections 1 and 2 of this By-Law can be added with a two-thirds (2/3) majority vote of Student Council members who cast a vote. The member presenting this item of business must also provide a digital copy of the item of business.  Officers must send out business items if requested, provided they have been added to the agenda by the executive committee.

Approved March 23, 2004
Amended April 7, 2009

310. TRANSACTION OF BUSINESS DURING MEETING
Only items of business on the official Student Council agenda as defined in By-Law 300 will be brought to the floor during any general Student Council meeting.

Approved March 23, 2004

320. BILL AND RESOLUTION APPROVAL
The officers will correct the punctuation, spelling, and format of all bills and resolutions that are approved by Student Council. To ensure that these changes do not alter the content or intent of a bill or resolution, the author(s) of the bill or resolution will approve the corrections to the bill or resolution before action is taken upon it.

Approved March 23, 2004

330. SUSPENSION OF THE BY-LAWS
The By-Laws of the Missouri S&T Student Council can be suspended by a three-fourths (3/4) majority vote of the members present excluding sections which list higher voting requirements. Higher voting requirements shall be enforced as listed per section. Correct parliamentary procedures and restrictions listed in the constitution shall be followed in all cases. Motions to suspend the By-Laws must state the specific By-Law to suspend in order to be accepted by the chairperson.

Approved April 4, 1989
Amended October 10, 1989
Amended December 3, 1996
Amended February 24, 2004
Amended October 26, 2004
Amended April 7, 2009
 
400. ELECTION AND REFERENDUM PROCEDURES
Section 1.     The Election Procedures Committee (EPC) will be responsible for overseeing presidential election procedures and solving election disputes and violations of written election procedures and has the power to disqualify candidates from being eligible for President for extreme violations. The Election Procedures Committee shall consist of two representatives from the following: the student programming board (Student Union Board); the student state representative board (Associated Students of the University of Missouri – Missouri S&T Chapter); the residence hall governing board (Residence Hall Association); the Greek governing boards (Interfraternity Council and/or Panhellenic Council); and graduate student governing board (Council of Graduate Students). The Committee shall also include four voting members of Student Council. These four shall be nominated and elected at the second Student Council meeting of the spring semester by a majority vote. The Chair of the Election Procedures Committee shall be the highest ranking officer of Student Council that could be eligible to serve on the Election Procedure Committee. If no officer is eligible to serve as EPC Chair, Student Council will elect the chair by majority vote at the first Student Council meeting of the spring semester.
a.     The Chair shall make all decisions for the committee in the interim between Election Procedures Committee meetings, with the exception of disqualifying candidates from eligibility. These decisions may be reversed by the Election Procedures Committee at large if necessary.
b.    No member of the EPC can be a candidate for President, serve and/or aid a candidate’s campaign team in any form, show partisanship towards any candidate, or campaign for any of the candidates individually.
c.     No comments regarding the policies or personal life of a candidate, whether true or false, may be expressed by the members of the Election Procedures committee. The only negative information allowed to be expressed shall be confirmed campaign violations as determined by the committee as a whole.
d.    Any member of the committee who is unable to fulfill his/her expectations may resign his/her position or face removal with a two-thirds majority vote of the committee or the general Student Council body.
 
Section 2.     Any election dispute or violation must be brought to the EPC Chair. Upon notification of a dispute or violation the chair will convene a meeting of the EPC to determine the validity of the dispute or violation by a two-thirds majority vote. If a candidate is deemed in violation of election policies or procedures their candidacy will be nullified. If a candidate wishes to dispute an EPC ruling they must follow the proper procedure to be placed as an Elections Procedure Committee appeal on the Student Council agenda. The subsequent vote by Student Council must be a two-thirds majority vote to overturn the ruling.
 
Section 3.     Officially sponsored events that the Election Procedures Committee might sponsor include, but are not limited to, the following:
a.     Publication of deadlines for entering a Presidential campaign.
b.    Publication of the names of the candidates, campaign dates, voting dates, and dates of special events.
c.     A debate over student issues at a Student Council meeting
d.    Publication of self-written biographies of candidates and their goals in the Miner and electronically.
 
Section 4.    To be eligible to run, campaign, serve, and/or be elected for Student Body President, each candidate must meet the following qualifications:
a.     A cumulative 3.00 Missouri S&T GPA at the end of the semester prior to the election.
b.    Must be enrolled in courses at Missouri S&T during his/her term
c.     No higher class load than 18 hours per semester during the presidential term.
d.    30 hours of completed credit on the Missouri S&T campus at the end of the semester prior to the election.
 
Section 5.     Students wishing to be a candidate for Student Body President must declare their campaign as outlined in the presidential information packet and submit a petition to Student Council with at least two hundred signatures with student ID numbers of Missouri S&T students, indicating their support of the candidate on the Monday preceding the beginning of the campaign period. A student may sign a petition for more than one candidate. The Election Procedures Committee will reserve the right to confirm the validity of these signatures.
 
Section 6.     Candidates are expected to run an ethical campaign. Election procedures include the following:
a.     The candidate may announce their candidacy when they begin collecting signatures but campaigning may not begin until the date specified by the EPC committee. Campaigning shall be defined as: any action declaring a candidates position on campus issues or any issues affecting the election; posting any physical partisan advertisements; any meetings scheduled or unscheduled with student organizations or groups.
b.    The Student Council office and voting tables must remain completely neutral. No campaign materials nor campaigning for individual candidates, nor soliciting of signatures may occur at or near the Student Council office or the voting tables. Also, no resources of Student Council may be used to aid in an individual's campaign.
c.     Negative campaigning is not allowed. A candidate may refer to his/her strengths in relation to the other candidates, but no candidate may refer to the weaknesses of any other candidate.
 
Section 7.     Rules for Campaign Financing
a.     Candidates may spend no more than $500 for all campaign expenses.
b.    Student Council will reimburse a candidate for half the amount spent if the candidate spends less than $400.
c.     Student Council will reimburse a candidate for $200 if the candidate spends $400 or more.
d.    No candidate may sell anything to help finance his/her campaign.
e.     No persons other than the candidates may spend any money buying campaign materials for any candidate.
f.     Candidates may raise funds for the “out-of-pocket” portion of their expenses through monetary donations only.
g.    All receipts of campaign expenditures must be reported to the Student Council office before the conclusion of voting.
h.     All funds not used by the end of the campaign shall be returned to Student Council before the conclusion of voting, to be used in later elections.
 
Section 8.     The open campaign period shall begin with the second or third Monday in February and shall continue for three full weeks. The exact starting date shall be selected by a majority vote of the Election Procedures Committee with consideration given to that academic year’s university calendar.
 
Section 9.     Voting shall occur from Monday through Friday of the third week of the campaign period and shall be open to all undergraduate and graduate students of Missouri S&T. Votes must be submitted using official ballots only. Ballots may be either written, electronic, or both. Written ballots may be submitted at the Student Council office or at official voting tables.
a.     Voting tables must be setup on campus in neutral sites. Voting tables may not be setup in housing units.
b.    Written ballots may not be given out to be filled out at a later time. Written ballots must remain at the Student Council office or at voting tables at all times.
 
Section 10.  Procedures if there is only one Presidential Candidate:
a.     If there is only one candidate for Student Body President, that candidate must receive a majority of affirmative votes in order to be declared the winner of the election.
b.    If the candidate does not receive a majority, Student Council will elect an alternate candidate by a majority vote at its next regular meeting. This candidate and the original will then campaign until the conclusion of the election.
                                          i.    A second campus ballot will be held starting the two weeks from the start of the first campus ballot and ending two weeks from the end of the first campus ballot.
                                         ii.    The candidate receiving the majority of the votes in the second campus ballot will be declared the winner of the election.
 
Section 11.  Procedures if no candidate receives a majority:
a.     If no candidate receives a majority, the two candidates receiving the most votes will have a run-off the week following the first campus ballot.
b.    The candidate receiving the majority of the votes in the second campus ballot will be declared the winner of the election.
 
Section 12.  Council may include any items on the ballot, which are deemed important enough to call for a student referendum, as well as any items that are required by the By-Laws or constitution.
 
Section 13.  Nominations for officer positions other than Student Body President shall be taken beginning at the Student Council meeting before the conclusion of the Presidential election and remain open until the elections are held at the constitutionally specified meeting.
 
Section 14. If, for each of the remaining officer positions, no candidate receives a majority, the two candidates receiving the most votes will have a run-off immediately thereafter and the candidate receiving a majority of the votes will be declared the winner.
 
Section 15.  To be eligible to run for any of the remaining officer positions, each candidate must meet the following qualification:
a.     A cumulative 2.50 Missouri S&T GPA at the end of the semester prior to the election.
b.    Must be enrolled in courses at Missouri S&T during his or her term
c.     No higher class load than 18 hours per semester during the officer term.
 
Approved February 7, 1995
Amended September 12, 1995
Amended February 6, 1996
Amended April 16, 1996
Amended December 3, 1996
Amended February 24, 2004
Amended April 25, 2006
Amended January 23, 2007
Amended April 7, 2009
 
410. COMPENSATION
Section 1.    Compensation for the following officers will be made in two equal payments, one to be completed in the fall semester and the other to be completed in the winter semester.

Student Body President $1250.00
Vice President of External Affairs $ 1000.00
Vice President of Internal Affairs $ 1000.00
Treasurer $ 750.00
Recorder $ 750.00

Section 2.    Officers may accept their stipend in the form of a scholarship but are not required to do so if it will be a detriment to their financial assistance.

Section 3.     If another student is elected to replace a position vacated during a semester, that student can receive the remaining compensation for the specific position as outlined in By-Law 410 Section 1.
 
Approved April 4, 1989
Amended May 1, 1990
Amended January 22, 1991
Amended April 18, 1995
Amended April 16, 1996
Amended February 24, 2004
Amended April 7, 2009

420. EXECUTIVE COMMITTEE
Section 1.     The executive committee shall consist of all officers, chairs, and assistant chairs of standing committees, liaisons, and two Executives-at-Large positions. All officers, committee chairs, assistant chairs, liaisons, and Executives-at-Large positions shall have only one vote excluding the chair of the executive committee.
 
Section 2.     The purpose of the executive committee will be to make short-term decisions between Student Council meetings and to make suggestions for changes to items of business presented for inclusion in the agenda. They may also deny an item of business be placed on the agenda as outlined in By-Law 300 Section 1.
 
Section 3.     Any member of Student Council may be elected by a majority vote to be one of the two Executives-at-Large members of the executive committee. It shall be the intent of these positions to increase representation of new and/or senior Student Council members to the executive committee. New members are required to have never served on the executive committee before, while senior members are required to have served at least two (2) semesters on Student Council Executive Committee. Elections shall occur for both positions at the final Student Council meeting of each academic year or when a position becomes vacant due to removal or resignation of one of the Executives-at-Large positions. An Executive-at-Large member will be removed if they are no longer a member of Student Council and may be removed by two-thirds (2/3) vote of Student Council for not fulfilling their duties as listed below:
a.     Regularly attend the meetings of the executive committee.
b.    Perform any duties that the Constitution, By-Laws, President, or Vice President of Internal Affairs may demand.
c.     Serve on a minimum of one campus wide committee as directed by the Vice President of External Affairs.
d.    Chair any presidential inquiry as directed by Student Council.
 
Section 4.     Only the officers shall have the power to make personnel decisions including the appointment and removal of chairs, co-chairs and assistant chairs.
 
Section 5.     The agenda shall be set by the Vice President of Internal Affairs. Items may be added by majority vote of the officers.

Approved March 28, 1995
Amended April 16, 1996
Amended December 3, 1996
Amended January 13, 2004
Amended February 24, 2004
Amended March 23, 2004
Amended November 15, 2005
Amended September 26, 2006
Amended April 7, 2009

430. AD-HOC AND EXECUTIVE ASSISTANTS
Section 1.     The Student Body President holds the power to form ad-hoc committees as necessary and appoint the membership of said committees. When the ad-hoc committee has fulfilled its original purpose it shall be dissolved. The officers can choose to allow members of Student Council to serve on an ad-hoc committee in place of a regular standing committee.
 
Section 2.    Executive assistants may be appointed by the officers to serve specific short and long-term roles. The Executive assistant will be responsible for fulfilling the duties set forth by the officers and attend general Student Council meetings and executive committee meetings. The executive assistant has the power to vote on the executive committee.

Approved January 25, 2000

440. BUDGETARY GUIDELINES
Section 1.     The Student Council budget shall be prepared each September for the following academic year by the Treasurer. The budget shall follow the guidelines set forth by the Student Activity Finance Board.
 
Section 2.     Committees may have budgets for projects within the Student Council budget. These project budgets shall be used for that committee’s projects, which shall include any activity in which the committee can actively participate. These budgets must receive approval from the Treasurer. The Student Council Officers may increase or decrease the budget of any committee if it is deemed in the best interest of Student Council.
 
Section 3.     Committees may request sponsorship from Student Council for an event they deem will be in the best interest of Student Council, and will promote Student Council in a positive way, with a unanimous vote of the Student Council Officers.
 
Section 4.     The Executive Committee shall vote on all expenditures of Student Council’s budget that are over $1000 and are not already predetermined in the yearly budget approved by Council. An exception may be made under extreme cases between Executive Committee meetings with the approval of both the President and Treasurer. Both the President and Treasurer's approval shall be required for all expenditures over $500, even line items in the approved yearly budget. Either the President or Treasurer’s approval shall be required for expenditures under $500.
 
Section 5.     Expenditures of Student Council shall require a purchase order to be filled out. The purchase order shall require approval from the appropriate source. The purchase order must include the signature of the Student Body President, Treasurer, or both and shall be kept on file by the Treasurer.
 
Approved January 13, 2004
Amended April 7, 2009
 
450. STUDENT COUNCIL HONOR CORD AND STOLE REQUIREMENTS
Section 1.     In order to be eligible to receive a Student Council honor cord or Student Council stole for graduation, members must meet all requirements described in By-Law 450 Section 2 and Section 3.
 
Section 2.     Members eligible to receive Student Council honor cords shall have served at least one full year as an officer, two full years as a member of Student Council’s Executive Committee, or 4 full years as a voting member of Student Council.
 
Section 3.     Members must not have excessive, unexcused absences from Student Council meetings, executive committee meetings, campus wide committee meetings, or office hour absences to be eligible to receive an honor cord or a stole. If the question of whether or not a member has excessive absences arises, the definition of “excessive” will be determined by a majority vote of the officers. In the event that a current officer is being considered for recognition, the remaining 4 officers shall vote on the definition of “excessive.” If there is a tie between the officers, the tie shall be broken by a majority vote of the executive committee.
 
Section 4.     Honor cords will be provided by Student Council for all eligible members that request one. Officer stoles shall be funded by Student Council for eligible officers. Members eligible for honor cords may also choose to purchase a stole at the member’s expense.
 
Section 5.     The Student Council Treasurer shall be responsible for overseeing the purchase and distribution of all honor cords and/or stoles.
 
Approved November 28, 2006
 
460. STUDENT COUNCIL RECOGNITION PINS
Section 1.     Members must meet at least one of the following requirements to be eligible for a Student Council recognition pin:
a.     The member must have served one full year as an officer.
b.    The member must have served one full year on the executive committee.
c.     The member must have served two full years as a general Student Council body.
d.    The member must have been elected Student Council Rookie of the Year.
e.     The member must have been elected Student Council Member of the Year.
f.     Any Student Council advisor that serves one full year
 
Section 2.     The Student Council Treasurer shall be responsible for providing pins to all eligible Missouri S&T students or advisors who wish to receive one.
 
Approved November 28, 2006
 
510. STUDENT-FACULTY COMMITTEES
Section 1.     The Vice President of External Affairs shall prepare a list of students to serve on the Faculty Senate and its committees. These students shall be subject to approval by the Student Council officers and sent to the Faculty Senate office at the beginning of each year.
 
Section 2.     The students serving on these committees shall be required to submit a report of the meeting and copies of the minutes to the Vice President of External Affairs. The meeting reports and minutes shall be kept on file at the Student Council office.
 
Section 3.     All appointment changes shall be made by the Vice President of External Affairs subject to approval by the Student Council Officers.

Approved April 4, 1989
Amended October 20, 1992
Amended April 16, 1996

530. ST. PAT'S COMMITTEE
Section 1.     MEMBERSHIP
a.     The St. Pat's Committee shall be open to all Missouri S&T students to ensure representation of the entire campus.
b.    All St. Pat's Committee members shall follow current university rules, regulations, and policies, including, but not limited to, those regarding alcohol and hazing.
c.     All St. Pat's Committee members shall follow applicable Student Council By-Laws, policies and standard operating procedures.
d.    Violations of Sub-Sections 2 or 3 shall be dealt with on an individual basis by the executive council and the St. Pat's Committee Officers.
 
Section 2.    OFFICERS
The officers of the St. Pat's Committee shall consist of a Chair, a Vice-Chair, a Treasurer, and a Secretary. The officer elections will be conducted at a general meeting of the committee within 4 weeks following the St. Pat's Celebration. Terms are for one year and are effective immediately following the elections. The duties of these officers shall be as follows:
a.     Chair:
                                          i.    Preside over Officer's Committee meetings.
                                         ii.    Preside over general meeting of the St. Pat's Committee.
                                        iii.    Sign all documents requiring an official signature of the committee.
                                        iv.    Have co-signature power with the Treasurer on the campus account labeled, "St. Pat's Activities".
                                         v.    Report to Student Council on St. Pat's Committee activities at each Student Council meeting.
b.    Vice-Chair:
                                          i.    Assume responsibilities of Chair when Chair is not present at official meetings.
                                         ii.    Assist Chair in administration of the St. Pat's Committee.
                                        iii.    Review applications for the St. Pat's Committee and appoint members to the appropriate subcommittees.
                                        iv.    Supervise the activities of the sub-committees.
c.     Treasurer:
                                          i.    Co-sign all financial documents requiring an official signature of the committee.
                                         ii.    Have co-signature power with the Chair on the campus account labeled, "St. Pat's Activities".
                                        iii.    Present a budget to Student Council for approval before the second week of October in the fall semester.
                                        iv.    Present a financial statement to Student Council after the St. Pat's Celebration.
                                         v.    Keep accurate accounts of all money received and spent, and inform the St. Pat's Committee of such.
                                        vi.    Arrange for all funds to be deposited in the appropriate university account(s).
                                       vii.    Represent the St. Pat's activities in all matters concerning the Student Activity Fee Board.
d.    Secretary:
                                          i.    Keep permanent records of all proceedings of the committee.
                                         ii.    Keep permanent records of all operations.
                                        iii.    Inform the members of the St. Pat's Committee of all meetings.
                                        iv.    Publish the general St. Pat's Committee meeting dates, times and locations in the Miner prior to meetings.
 
Section 3.    OFFICER'S COMMITTEE
The Officer's Committee shall consist of the Chair, Vice-Chair, Treasurer, and Secretary of the St. Pat's Committee.  The duties of the Officer’s Committee shall be as follows:
a.     Select sub-committee chairs. Experience with the appropriate committee duties will be a strong factor in consideration for these chair positions.
b.    Act in an official capacity with the community of Rolla, Missouri S&T administration, Student Council, and the student body.
c.     Supervise financing and operation of the St. Pat's celebration.
d.    Meet prior to all regular St. Pat's Committee meetings to set the agenda.
e.     All activities of the St. Pat's Committee are subject to the approval of the Executive Committee of Student Council.
f.     This committee shall report directly to the President of Student Council.
g.    The officer's committee may Create subcommittees as needed to fulfill the duties of the committee.
 
Section 4.    INCOME
The St. Pat's Committee shall administer the student activity fee called St. Pat's Activities, and the committee may raise funds from additional sources.
 
Section 5.    MEETINGS
a.     The St. Pat's Committee shall meet at least twice per month.
b.    Sub-committees shall meet at least twice per month.
c.     Meetings will be conducted according to Robert's Rules of Order.
d.    All meetings will be held on campus.
 
Approved April 21, 1992
Amended March 23, 1993
 
610. Missouri S&T'S REPRESENTATION ON THE ASSOCIATED STUDENTS OF THE UNIVERSITY OF MISSOURI (ASUM) BOARD OF DIRECTORS
The Student Council shall elect three representatives to the Board of Directors of the Associated Students of the University of Missouri. Nominations will be opened at least two weeks before the final Student Council meeting of the winter semester.  Each representative shall be elected by a plurality of vote at the final Student Council meeting of the winter semester.  Each representative will serve a term of one year.  Vacancies during a term will be filled by special elections for the remainder of the time.
 
Approved April 4, 1989
Amended April 7, 1992
Amended April 16, 1996
Amended December 3, 1996
Amended September 3, 2002
Amended April 3, 2007
 
620. INTERCAMPUS STUDENT COUNCIL
The Student Council shall hold active membership in the Inter-Campus Student Council (ISC). The Missouri S&T delegation to the ISC shall consist of the Student Body President and the Vice President of External Affairs from Student Council.
 
Approved October 6, 1992